guide · Updated 2026-08-22
How to Import an Electric Forklift from China
The complete import process for Southeast Asian buyers: specification confirmation, quotation, payment terms, sea freight, customs clearance and delivery - step by step.
Step 1: Lock the Specification First
Every problem later in the process traces back to a vague specification. Before asking for prices, define: capacity, lift height, battery type, mast configuration, and any local certification needs. Our specification checklist guide lists exactly what to send.
Step 2: Get a Written Quotation
A proper quotation states the exact model, configuration, quantity, Incoterm (FOB/CIF/EXW), packing, lead time, payment terms and warranty. Compare quotations line by line - the cheapest headline price often excludes battery, charger or documentation.
Step 3: Payment Terms
Common terms for machinery from China: T/T deposit with balance before shipment, or L/C for larger orders. For first-time buyers, platform-protected payment or third-party inspection before balance payment reduces risk.
Step 4: Sea Freight and Packing
Forklifts ship in wooden cases, one unit fits LCL or a shared container. From China by sea, transit runs to Port Klang, Haiphong, Tanjung Priok or Laem Chabang - times confirmed per quotation. Ask for packing dimensions and gross weight to get accurate freight quotes.
Step 5: Customs Clearance
Forklifts are generally classified under HS heading 8427. Duty and VAT treatment vary by country and change over time - confirm with your customs broker before ordering. For Thailand and other ASEAN markets, a China-ASEAN certificate of origin (Form E) may reduce duty; mention it in your RFQ if relevant.
Step 6: Delivery, Commissioning and Parts
On arrival: inspect against the specification sheet before signing, charge and test the battery, and register the unit if your market requires it. Order the recommended spare-parts package with the forklift - wearing parts shipped later cost more in freight than in parts.
